Microsoft-Word 2007 Study Material Day- Seventeen

View Tab:

Document views Group :
Document view : There are many ways to view a document in word.
Print Layout :  This is a view of the document as it would appear when printed.It includes all tables,text,graphics and images.
Full Screen Reading : This a full view length suitable for viewing two pages at a time without having any toolbar's.
Web-Layouts :  This is a view of the document as it would appear in a web-browser.
Out-Line: This is an outline form of the document in the form of bullets.
Draft :This view does not display picture.

Show / Hide Group :
Ruler : View the ruler to measure and line up objects in the document.
Grid-lines: Turn on grid-lines to which you can align objects in the document.
Document Map : Open a separate container to navigate headings in the document.
Thumbnails : This opens a separate container for small icons(picture) of each page in current document.

Zoom Group :
Zoom: Open the zoom dialog  box to specify the zoom level of the document.
100 % : Zoom the document to 100% of the normal size.
One Page : Zoom the document so that an entire page fit in the window.
Two Pages: Zoom the document so that two pages fit in the window.
Page Width : Zoom the document so that the width of the page matches the width of the window.

Window Group :
New Window : Open a new window containing a view of the current document.
Arrange All:  Title all open program windows horizontal on the screen.
Split : Split the current window into two parts.so that you can view different sections of the document at the same time.
View Side By Side : View two documents side by side so that you can compare their contents.
Synchronous Scrolling : Synchronize the scrolling of two document so that they scroll together.
Reset Window Position : Reset the window position of the of document being compared side-by-side so that they share the screen equally.
Switch Windows : Switch to a different currently open window.

Macros Group :
Macro's : Macro's are advanced features that can speed up editing or formatting you may perform often in a word document.They record sequences of menu selections that you choose so that a series of actions can be completed in one step.
A Sequence of commands or keystrokes groups together in a single command is a macro.

Recording Macro:  To record a macro
Steps :

  • Click on Macro's 
  • Click on Record Macro 
  • Type Macro name (without space)
  • Click whether you want it assigned to a button(On the Quick access toolbar) or the keyboard (a sequence of keys)
  • To Assign the macro a "Button" on the Quick Access Toolbar.
Button :

  • Click on Button
  • Under  the customize Quick Access toolbar
  • Select the document for which you want the macro available.
  • Under choose commands
  • Click the macro that you are recording 
  • click add
  • click OK to begin Recording the macro
  • perform the actions you want recorded in the macro
  • click on macro's
  • click on stop recording macro's.
To Assign a macro button to a "keyboard" shortcut
Keyboard :
  • Click keyboard
  • In the press new Shortcut Key Box
  • Type the key Sequence that you want and click assign
  • click close to begin recording the macro 
  • perform the actions you want recorded in the macro
  • click on macro's
  • click on stop recording macros
Running a Macro :
Running a macro depends on whether it's been added to the quick access toolbar (or) if it's been given a keyboard shortcut.

  • To run a macro from the quick access toolbar ,simply click the macro Icon.
  • To run a macro from the keyboard shortcut,simply press the keys that you have programmed to run the macro.