Microsoft-Word 2007 Study Material Day-Two

Clip Board Group:
The Microsoft Office Clipboard allows you to copy up to 24 multiple text and graphical items from Office documents or other programs and paste them into another Office document.

Learn more about how the Office Clipboard works :
The Office Clipboard works with the standard Copy and Paste commands. Just copy an item to the Office Clipboard to add it to your collection, and then paste it from the Office Clipboard into any Office document at any time. Up to 24 collected items stay on the Office Clipboard until you exit all Office programs or you delete the items from the Clipboard task pane.

After you exit all Office programs, only the last item that you copied stays on the Office Clipboard. When you exit all Office programs and restart your computer, the Office Clipboard is cleared of all items.

The Office Clipboard and the system Clipboard:
The Office Clipboard is related to the system Clipboard in Microsoft Windows in the following ways:

  • When you copy multiple items to the Office Clipboard, the last item that you copy is always copied to the system Clipboard.
  • When you clear the Office Clipboard, the system Clipboard is also cleared.
  • When you use the Paste command, the Paste button, or the keyboard shortcut CTRL+V, you paste the contents of the system Clipboard, not the Office Clipboard.
Cut ( Ctrl + X ) : This option is used to cut the selected information.

Copy ( Ctrl + C ) :
This option is used to copy the selected information.

Paste ( Ctrl + V ) :This option is used to paste the cut information (or) Copied information at specified position.

Paste Special :
You can specify formatting when you paste slides, text, pictures, objects, and tables from other programs or the web into your Office application such as Access, Word, PowerPoint, Excel, and Outlook.

For example, like pictures and other objects, text in a presentation has its own formatting — such as typeface, color, and font size. When you copy text that has different formatting into an Office program, the program, such as PowerPoint or Word, automatically re-formats that text to match the text of the destination. However, you can use Paste Special to maintain or specify the formatting parameters you want to use.

1. Cut or copy the slide, picture, text, or object that you want to paste.
2. On the Home tab, in the Clipboard group, click the arrow under Paste, click Paste Special, and then choose one of the options below.

The Paste Link option is unavailable if you cut or copied content from a document that does not support the Paste Link option, or if the document that you are attempting to link to has not been saved.

  • To paste the content as an Object Linking and Embedding (OLE) application icon (rather than pasting the actual content), select the Display as icon check box. You can click the icon to open the application, and then view the content. The Display as icon check box is only available if you use Paste Link or if you paste the content as an OLE object. You can then can change the icon for the content that you pasted.
  • To specify the format that you want to paste the slide, text, or object as, click Paste, and then use the table below to select a format from the Use this format list.

Use this Format When
Formatted Text You want the text to retain the formatting of the text from the other program or web page.
Unformatted Text You want the text to take on the formatting of the Office program you're pasting to.
Microsoft Office Drawing Object You want the contents of the Clipboard to appear as a Microsoft Office drawing object.
Picture (GIF) You want the contents of the Clipboard to appear as a Graphics Interchange Format (GIF) picture.

The GIF file format is limited to 256 colors, and is therefore most effective for scanned images, such as illustrations, and less effective for color photographs. GIF is also a good file format for line drawings, black and white images, small text that is only a few pixels high, and animation.
Picture (JPEG) You want the contents of the Clipboard to appear as a Joint Photographic Experts Group (JPEG) picture.

The JPEG file format supports 16 million colors and is best suited for photographs and complex graphics.
Picture (PNG) You want the contents of the Clipboard to appear as a Portable Network Graphics (PNG) picture.

The PNG file format is similar to GIF but it provides better color support. It compresses solid areas of color while preserving sharp detail, such as the detail in line art, logos, or illustrations with text.

You can save, restore, and re-save a PNG image without degrading its quality. Unlike GIF files, PNG does not support animation, and some older web browsers and applications do not support PNG.

Picture (Windows Metafile) You want the contents of the Clipboard to appear as a Windows Metafile Format (WMF) picture.
You can save a picture as a 16-bit graphic (for use with Windows 3.x and later).
Picture (Enhanced Metafile) You want the contents of the Clipboard to appear as an Enhanced Metafile (EMF) format.
You can save a picture as a 32-bit graphic, which supports more sophisticated graphics functions.
Device Independent Bitmap You want the contents of the Clipboard to appear as a Device Independent Bitmap (DIB), such as a slide acting as a graphic for use on web pages.
A DIB is a representation (that consists of rows and columns of dots) of a graphics image in computer memory. The value of each dot (filled in or not) is stored in one or more bits of data.

Bitmap You want the contents of the Clipboard to appear as a bitmap.The Microsoft Windows BMP format can display millions of colors. Because it is supported by several programs, it is an extremely practical file format to use when you are providing an image to someone who may not have the program in which you created the image.

Format Painter ( Ctrl + Shift + C) : 
Copy formatting from one and applied it to another.