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IB Recruitment 2016 Apply Online (Personal Assistant - 69 Vacancies)


Online applications are invited from Indian Nationals for direct recruitment to the post of Personal Assistant, General Central Service, Group‐‘B’ (Non‐Gazetted/Ministerial) in the Intelligence Bureau, (Ministry of Home Affairs), Government of India. Applicants are advised to go through all parameters under different paras and sub‐paras mentioned below and satisfy themselves about their suitability in age limit, essential qualifications, etc for the post before applying. Candidates fulfilling eligibility criteria of the post, as mentioned below, may apply ONLINE through website www.mha.nic.in only.


Name of the post
Personal Assistant
Group ‘B’, Non‐gazetted/Ministerial
Number of vacancies ‐69
Pay scale Rs. 9300‐34800 plus Grade Pay Rs. 4600 (PB‐2) (Plus admissible Central Government allowances).
Essential qualifications 10+2 pass or equivalent with proficiency in stenography.
  1. Dictation: 10 minutes@ 100 words per minute
  2. Skill test on computer‐transcription of shorthand, 40 minutes (English) and 55 minutes (Hindi)
Desirable qualifications Knowledge of computer operation, viz., Windows 2000/ 2003, MS Word, etc.
Age limit
18‐27 years
  1. Upper age limit is relaxable by 5 years for SC/ST and by 3 years for OBC candidates.
  2. Upper age limit is relaxable for departmental candidates’ upto 32 years of age who have rendered 3 years of regular and continuous service.
  3. The age limit is relaxable up to age of 35 years for general candidates and up to 40 years for SC/ST in case of widows, divorced women and women judicially separated from their husbands and not remarried.
  4. The age limit is relaxable for ex‐servicemen as well as for candidates who were domiciled in J&K from Jan 01, 1980 to Dec 31, 1989 as well as the children and dependents of victims of communal riots of 2002 in Gujarat as per the Government instructions in this regard issued by the Central Government from time to time.

  1. The above mentioned posts are not reserved for all categories of physically handicapped (HH, OH, VH) persons. Hence, they NEED NOT apply.
  2. The number of vacancies is provisional and liable to change.
  3. The posts are temporary but are likely to continue indefinitely.
  4. Centre of examination once opted will not be changed under any circumstances. Candidates opting for Delhi as centre of examination may not necessarily get Delhi as examination centre. However, efforts will be made to accommodate them in nearby centres.
  5. The eligibility of the candidates in terms of age, educational qualification, caste/category etc. will be determined on the closing date. The candidate must be 10+2 passed or equivalent from a recognized Board on or before the closing date, i.e., the final result must be out on or before the closing date, i.e. Feb 20, 2016 (till 2359 hours) and he/she must have been declared successful in it.

The post involves All India Service liability. Therefore, the Candidates willing to serve anywhere in India only need to apply.


Description of Examination
Max. Marks
Written Examination
Objective type paper: 80 questions on General Studies /Awareness, Numerical Ability, Reasoning, etc. 80 Total 2 hours for Objective and Descriptive paper
Descriptive paper
  1. Essay in English/Hindi of not more than 300 words on a topic out of 4 choices: 25 marks
  2. ) English/Hindi comprehension: 15 marks 
  3. Test of English/Hindi language, antonyms, synonyms, one word substitution, etc: 30 marks
Stenography Skill Test English or Hindi Shorthand @ 100 words per minute
  1. Dictation: 10 minutes @ 100 words per minute
  2. Skill test on computer  ‐ transcription of shorthand, 40 minutes (English) and 55 minutes (Hindi).  
50 10 minutes for shorthand & 40 minutes for transcription in English and 55 minutes for Hindi respectively, on computer only

Those candidates who acquire a specific standard in the written test will be called for the skill test. The date, place and time of the skill test shall be intimated to the candidates online. Admit cards for the written examination as well as the skill test, if called for, would be sent to the candidates at the email provided by them in the online application form. The candidates would also have an option to download their admit cards if they do not receive it by email. Based on the performance of the candidates in written & the skill test, they will be selected subject to the condition of successful completion of their Character and Antecedent verification followed by medical examination.


  • Applications should be submitted ONLINE only by logging on to the website www.mha.nic.in. Applications will NOT be accepted through any other mode
  • Online registration will become operational from the date of publication of the advertisement in the Employment News, i.e. Jan 30, 2016 till 2359 hours of the closing date, i.e. Feb 20, 2016. Registration done prior to Jan 30, 2016 and after Feb 20, 2016 will not be entertained.
  • Wrong information in any column may lead to the application getting rejected altogether
  • The candidates are required to upload their photograph and signature (in a single file the size of which should not be more than 50 KB) at the time of online registration itself. Instructions for uploading the single file containing photograph and signature are available on the online application portal.
  • Before submitting the online applications, the candidates must preview the application to ensure that they have provided correct information and uploaded correct photograph and signature. It must also be ensured that the photograph and signature are visible and not hazy/blurred, otherwise the photograph and signature should be uploaded again or the page should be reloaded or refreshed. The online application should be submitted only after ensuring that the information / photograph / signature are correct
  • The candidates are required to take the print out of the Registration Slip and keep it in safe custody. They should also note down their registration number and Roll Number separately for future reference. 
  • Candidates are required to possess an e‐mail ID valid for 06 (Six) months which is to be entered in the application form at the time of ONLINE registration. The registration number and login password would be sent at the email ID entered by the candidates.  
  • Candidates are advised to ensure that email addresses ending with @nic.in are directed to their inbox and not to spam folder or any other folder. They may also check the spam folder for mails sent from the helpdesk email i.e. helpdesk.bharti@nic.in from time to time.
  • The admit cards for the written examination and call letters for the skill test would also be sent to the email provided by the candidate. In addition to this, the candidate will also have an option to download their admit card/call letter from the website of MHA.
  • The candidate must also furnish one mobile number in the column provided in the application form to enable us to give SMS alert about the downloading of the admit card for written examination or the skill test or any other information related to the examination.
  • Necessary information regarding written examination, downloading of admit cards and call letters for the skill test will also be hosted on the website www.mha.nic.in from time to time. Therefore, the candidates are advised to visit the website of MHA from time to time
  • Applicants are NOT required to submit hard copy of their application forms.
  • Candidates are requested to make sufficient number of passport size photographs (identical to the one uploaded) and carry identity proof in original such as Voter Card, Driving License, Aadhar Card, Income Tax Pan Card, Identity Card issued by University/College etc. to the examination centre, failing which they shall not be allowed to appear for the examination. The photographs would be required at subsequent stages of recruitment process and pasting/providing a photograph different from the one uploaded may result in cancellation of candidature.
Rs. 50/‐ (Fifty Rupees only). Only male candidates belonging to General and OBC category are required to pay the fee. SC/ST and female candidates are exempted from payment of examination fee.

Applicants (who are required to pay the fee) are to pay the fee by cash deposit at any branch of State Bank of India using the Challan form (available in part‐II of the online application). The applicant will be required to take a printout of Challan form (wherein name of the applicant, his/her Registration number, etc. will be printed) and deposit the fee in cash in any branch of State Bank of India after a gap of one working day. A counterfoil of this Challan would be given back to the candidate by the bank, indicating the transaction ID, which may be retained by the candidates.
Those candidates who apply on the closing date (Feb 20, 2016) can deposit the fees in any State Bank of India branch after a gap of one working day i.e, on Feb 22, 2016. 
Fee once paid shall not be refunded under any circumstances.

CLOSING DATE:  Feb 20, 2016 (till 2359 hours).

  1. The crucial date for determining the age limit, educational qualifications, certificates/testimonials, caste, category, etc., shall be the closing date for receipt of applications from the candidates.
  2. The date of birth as well as the name of the applicant will invariably be taken from the matriculation certificate issued by a recognized board. No other proof of date of birth and name shall be accepted
  3. Certificates in support of qualifications must have been obtained on or before the closing date from recognized Board. 
  4. Degree/Diploma etc. obtained through Open Universities/Distance education mode will not be accepted for the purpose of Educational Qualification unless it is recognized by Distance Education Council in terms of Ministry of Human Resource Development Notification No. 44, dated 01.03.1995 published in the Gazette of India dated 08.04.1995 for the relevant period when the candidate acquired the relevant qualification.
  5. Candidates are advised to furnish correct information regarding their age, educational qualification and caste/category (i.e. SC/ST/OBC) in the application form. None of the copies of the certificates of age, educational qualifications and caste/category etc.(attested or otherwise) is required to be attached with the application form at initial stage. However, if the candidate qualifies in the written examination, the same would be required to be produced by him/her at the time of skill test
  6. Candidates will be required to produce the original certificates/testimonials when called for the skill test.
  7. Any change in category will NOT be entertained in future and the candidature of such candidate shall be cancelled
  8. Candidates who have appeared in the 10+2 examination and whose results have not been declared by the closing date are not eligible and as such they NEED NOT apply. The candidature of such candidates will NOT be entertained
  9. Candidates should verify the particulars filled in the application form, online, carefully before submitting the same. After submission, NO change in any parameters will be allowed.
WARNING: It has been noticed that some unscrupulous elements are fraudulently inviting applications for various posts in the Intelligence Bureau. Such elements are also alluring the aspirants appearing in various written examinations conducted by IB for providing assistance during the examination and are even issuing fake appointment letters to some of the candidates. 


Official Notification

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